FlowMatrix provides comprehensive support for distributed capture, especially useful for localised department users to capture local or Private & Addressee confidential documents back to their desktop or straight to content systems, Email or FAX or any another DMS/CMS system.
The FlowMatrix MFD connectors are available for nearly all brands of MFD and dedicated Network Scanners including Kyocera, Xerox, Ricoh, Canon, HP, Sharp, Konica Minolta and Lexmark.
The first Direct Connector suite of connectors allows scanning directly into all the main legal DMS systems and the QuickDrop connector is a two-click connector that allows a user to scan a document to the QuickDrop Connectivity Platform queue with Auto-Indexing.
Direct DMS MFD Connector
Scan Straight to the DMS (iManage Sample)
FlowMatrix provides comprehensive support for distributed capture, especially useful for localised department users to capture local or Private & Addressee confidential documents back to their desktop or straight to SharePoint, OneDrive, Email or FAX or any another DMS/CMS legal system. FlowMatrix supports almost every DMS, PMS and CMS in the legal vertical.
The FlowMatrix MFD connectors are available for nearly all brands of MFD and dedicated Network Scanners including Kyocera, Xerox, Ricoh, Canon, HP, Sharp, Konica Minolta and Lexmark.
The connectors can leverage any single sign-on solution to authenticate a user and then provide a personalised browsing and filing experience at the MFD to workspaces and folders. The connectors also support subscribed matter access to allow users with rights to see other user content locations.
QuickDrop MFD Connector
Scan to QuickDrop Desktop
The QuickDrop MFD Connector is the fastest one or two-click market connector app to submit, OCR and fully profile a document into any DMS. The QuickDrop Connector can send documents to the user’s queue in the QuickDrop Connectivity Platform and can also send documents to another users QuickDrop queue or a group queue for full collaborative processing. The FlowMatrix Legal Desktop Client then allows further document manipulation, editing and QA. The system can also process the document enroute from the MFD to QuickDrop so that all metadata is parsed from the document and a description set automatically for single-click submission.
Automated index extraction can include for example:
- Client reference
- Matter reference
- Fee earner (reconciled and checked)
- Document Date
- Scanned Date (very important for chronological ordering)
- Party/other law firm sending in document
- Automated document description/title
The QuickDrop Connector also supports envelope-linked and batch processing of multiple documents and repagination. In addition, the MFDs in conjunction with the FlowMatrix connectors support advanced job building with maximum page level compression for colour and black & white.
Frequently Asked Questions
What are MFD capture connectors?
MFD capture connectors enable multifunction printers and scanners to capture, index and send documents directly into document management systems, reducing manual filing and improving document accessibility.
How does FlowMatrix Distributed Capture work?
FlowMatrix connects MFDs and network scanners to your document management system, allowing users to scan, profile and securely file documents directly from the device or desktop.
Which document management systems does FlowMatrix support?
FlowMatrix integrates with leading document, content and practice management systems, including iManage, SharePoint and other legal DMS platforms using secure APIs and web services.
Which scanner and MFD brands are supported?
FlowMatrix supports most major multifunction device manufacturers, including Canon, Ricoh, Xerox, HP, Kyocera, Sharp, Konica Minolta and Lexmark, enabling consistent document capture across your organisation.
Can scanned documents be automatically indexed?
Yes. FlowMatrix extracts metadata such as client, matter reference, dates and document descriptions to automatically profile and file scanned documents with minimal user intervention.
Does FlowMatrix support secure user authentication?
Yes. FlowMatrix supports single sign-on and user authentication, providing secure access to authorised workspaces and ensuring documents are filed according to user permissions.
What is QuickDrop for scanned documents?
QuickDrop is FlowMatrix’s intelligent capture platform that receives scanned documents, applies OCR and metadata, supports quality assurance, and enables one-click filing into your document management system.
What are the benefits of distributed document capture?
Distributed capture allows staff to scan documents directly from local devices into business systems, improving efficiency, reducing manual handling and ensuring documents are securely available wherever they’re needed.